iPDWeb Project Development

Integrated Project Development

iPDWeb for State Transportation Agencies

Integrated Project Development for Road and Highway Construction

iPDWeb is a web-based platform that supports the full life cycle of highway and transportation projects—from initial cost estimates and electronic bidding to construction oversight, materials tracking, and final project closeout. Designed for flexibility, each module can be deployed independently and integrated with your agency’s existing systems.

• Project Cost Estimate
• Electronic Bidding
• Construction Management
• Materials Management/LIMS
• Civil Rights
• Management Reporting
• System Maintenance

IPD Project Development Software Flowchart

Core Subsystems

Pre-Construction

(Estimates • Electronic Bidding • Bid Creation & Submission)

ExeVision’s preconstruction subsystems provide state transportation agencies and contractors with a streamlined, web-based environment for project estimating, electronic bidding, and bid submission. These functions are delivered through iPDWeb for agency-side estimating and bidding, and iCXWeb for contractor-side bid preparation. Together, they support efficient information exchange, reduce manual effort, and improve the accuracy of bid responses—helping agencies manage procurement more effectively while simplifying the bidding process for contractors.

Project Cost Estimate Subsystem (PCES)

The Project Cost Estimate Subsystem (PCES) allows agency staff to build detailed project estimates that include both bid and non-bid items. As part of the iPDWeb preconstruction suite, PCES provides a centralized workspace for developing, analyzing, and managing estimates from early planning through to bid preparation.

Users can define estimate categories, enter item pricing and stationing, and assign funding sources—from straightforward single-fund setups to complex multi-source arrangements. All project items are visible from a single, consolidated view.

PCES also includes tools that support data-driven estimating. Estimators can analyze historical pricing using filters such as quantity, bid history, project location, award data, and time range. This helps improve accuracy and consistency when setting unit prices.

Multiple estimate versions can be created to explore “what-if” scenarios and alternate project configurations. The system also supports A+B bidding, lump sum items, auto-calculated pricing, and other specialized bid structures.

Once an estimate is approved, item quantities and prices are seamlessly transferred to the Electronic Bidding Subsystem (EBS) for ad preparation and bidding.

Electronic Bidding Subsystem (EBS)

The Electronic Bidding Subsystem (EBS) manages the full bidding lifecycle—from bid package preparation and contractor authorization to bid receipt, award, and contract execution. It provides a streamlined, web-based workflow that reduces manual effort and ensures transparency throughout the process.

Before bidding begins, EBS verifies contractor eligibility and displays authorized bidders in plan holder and bidder lists. It also manages the automated distribution of addenda, ensuring timely communication between the agency’s iPDWeb environment and contractors using iCXWeb.

At bid opening, EBS tabulates unofficial results, generates bid analysis reports, and—with a single action—can publish opening data to the agency’s bid website. It produces a comprehensive bid summary that helps the agency evaluate price completeness, mathematical and material balance, and price reasonableness.

EBS supports legally recognized digital signatures for secure bid submission, contract execution, and other approval points as required by agency policy—ensuring compliance while streamlining document handling.

Once a project is awarded, EBS generates contract documents and automatically transfers bid item quantities and other key information to the Construction Management System (CMS) to initiate the next phase.

Contractor Bid Creation and Submission (via ICXWeb)

While not part of the iPDWeb platform, contractor bid preparation and submission is a key part of the overall preconstruction process—and is fully supported through ExeVision’s iCXWeb application. iCXWeb provides contractors with a secure, web-based environment for building and submitting secure and responsive bids directly to the agency.

In addition to bid submission, iCXWeb serves as a communication hub for contractors to access current project information and submit required documentation throughout the bidding and construction process. This includes uploading submittals, entering subcontractor and prompt payment data, and managing other agency-requested approvals and forms.

iCXWeb works in real time with iPDWeb’s Electronic Bidding Subsystem (EBS), ensuring accurate, timely exchange of data and reducing administrative overhead for both contractors and agency staff.

Learn more about iCXWeb →

Construction

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Construction Management Subsystem (CMS)

The Construction Management Subsystem (CMS) is part of ExeVision’s iPDWeb platform and provides a centralized, web-based environment for tracking day-to-day construction activities. Designed to support field and office personnel, CMS helps agencies manage project documentation, record quantities, track time charges, and process contractor payments with greater speed and accuracy.

CMS integrates seamlessly with ExeVision’s eFieldBook™ tablet application, enabling inspectors and engineers to collect field data offline and sync it directly with the central CMS once connected. This integration ensures that field observations and quantities are reflected in real time across the broader construction record.

Agencies can use CMS to capture a wide range of data: daily diaries, weather conditions, labor and equipment usage, work performed, and subcontractor activities. The system supports both web-based entry and field-based submission, maintaining a complete, auditable record of project progress.

ExeVision’s CMS is built with flexibility in mind—it can be configured to match the specific business rules and workflows of each agency. Automated processes help reduce manual effort, support timely contractor payments, and increase overall project transparency.

Users can generate reports and dashboards using a built-in ad hoc reporting engine, making it easy to monitor progress, funding status, and percent complete—all based on the most current project data.

The core workflow of CMS—recording activities, generating pay estimates, and processing approvals—is designed to be straightforward and efficient. At the same time, CMS supports a wide range of related project data, including documentation, change tracking, and reporting, to ensure comprehensive oversight of the entire construction process.

See the diagram below for an overview of how CMS integrates project inputs, approvals, and reporting across your agency’s construction operations.

Funding and Payment Processing

Contracts can be tied to one or more funding sources at multiple levels—from the overall project down to individual items. Funding can be assigned by percentage, with optional minimum and maximum thresholds, and set to automatically shift (or “roll over”) to the next funding source once a limit is reached.

As work is completed, entries are compiled into pay estimates. Authorized users can select which items to include, and calculations update in real time to accurately reflect item-dependent amounts like mobilization or fuel adjustments. Any items not yet approved are automatically carried forward to future pay estimates until they are included.

Agencies can define custom approval workflows to manage pay estimate reviews, ensuring each estimate is properly routed and approved before release. Once approved, pay estimate reports can be emailed directly to the appropriate contacts—such as accounting staff or project stakeholders—using a predefined list of personnel linked to the contract.

Change Orders and Subcontracts

Change orders are created and managed directly within the agency’s construction management system, iPDWeb CMS. Once approved, change orders automatically update the project’s items, quantities, and financials—ensuring that all downstream tracking, funding, and reporting reflect the most current project scope. This seamless integration reduces manual updates and keeps the entire project record consistent and auditable.

To streamline collaboration, ExeVision connects the agency and contractor through iCXWeb, the contractor’s web-based portal. Change orders and subcontract details flow automatically between iPDWeb and iCXWeb, eliminating redundant communication and keeping both parties aligned.

Contractors use iCXWeb to manage subcontracts, including payment tracking, and to coordinate with agency staff on approvals for change orders and subcontractors. The system proactively notifies both contractors and agencies when a change order may affect DBE commitments, helping maintain compliance throughout the project.

Contractors also use iCXWeb to record payments to subcontractors, and this data syncs with the agency’s CMS to support ongoing monitoring of prompt payment and other compliance requirements. When enabled, contractors can also review and acknowledge agency-issued payments and time charges through the system.

Electronic Field Book (eFieldbook)
Field Data Collection for Construction Projects

eFieldBook is a tablet-based application that enables inspectors and engineers to document construction activities directly at the job site—even in areas without internet connectivity. Developed to work seamlessly with ExeVision’s Construction Management System (CMS), eFieldBook extends the power of the office to the field, supporting consistent, detailed project tracking in real time or offline.

Using eFieldBook, field personnel can record quantities of work completed, contractor and subcontractor labor and equipment usage, productivity, and weather conditions. The system also supports diary entries, inspection notes, material sampling data, and any instructions given to the contractor. Field data is entered in a structured format aligned with agency standards, reducing inconsistencies and simplifying review and approval workflows.

Project information—including pay items, project settings, and relevant documentation—is downloaded from the agency’s CMS to the inspector’s device. Once reconnected, eFieldBook automatically synchronizes data, uploading new entries and integrating them into the broader project record. The system manages contributions from multiple inspectors working on the same project, ensuring a unified and accurate view across all users.

By digitizing field operations and aligning directly with the agency’s construction system, eFieldBook improves the timeliness and quality of field reporting, reduces paperwork, and enhances accountability throughout the construction lifecycle. It’s a practical, proven tool that helps agencies and contractors stay coordinated, efficient, and compliant—no matter where the work is happening.

Materials Management Subsystem (MMS)

ExeVision’s Materials Management Subsystem (MMS) is a full-featured, web-based solution designed to help transportation agencies manage their construction materials and laboratory data with clarity and control. MMS supports the entire lifecycle of materials sampling and testing, and can be implemented as a standalone system or as part of the broader iPDWeb platform for integrated project delivery.

At the core of MMS is centralized sample management. From a single screen, users can view and manage all samples associated with a contract, project, material, or user. Each sample is displayed with its attributes, status, test results, and other key information, promoting efficiency and streamlining day-to-day workflows. This intuitive interface allows agency personnel to carry out tasks without navigating multiple modules or systems.

MMS supports a wide range of materials-related functions, including sample tracking, mix designs, tester certification, prequalified materials, inventory control, lab qualification, and equipment calibration. It also includes a flexible test creation and execution engine that supports AASHTO, ASTM, and agency-specific standards—along with real-time calculations, test libraries, and automated reporting.

The system is highly configurable to align with an agency’s unique business processes and organizational structure. Agencies can define relationships between materials, vendors, test sites, and bid items, while maintaining full traceability from production through to test results and payment adjustments.

Because MMS is cloud-hosted and available as a Software-as-a-Service (SaaS) solution, updates, access control, and integration with other ExeVision modules are straightforward and scalable.